• Advertise elections by posting number of seats available, how to run for open seats
  and dates elections will happen (if this did not happen in spring).
• Conduct elections:
  • Elections are only needed if there are more people running for seats than
    there are available seats open.
  • Details:
    • must be anonymous paper ballot;
    • secure ballot box in front office where parent ballots are placed;
    • front office will have a roster of eligible parents to vote and mark
      them off when they drop off a ballot;
    • results must be kept for three years
  • Submit roster to susan.edwards@canyonsdistrict.org when complete

• Organize SCC
  • Elect chair and vice chair; appoint a secretary who will take notes (may be an elected member of the body or a non-voting member who is asked to take notes)
  • Review rules of order and procedure or Bylaws (should be posted on website). Update as needed by vote of the body and everyone become familiar with. Post on website
  • Set meeting schedule for the year and post on website;\
  • Post roster on website with, at least, one form of contact for each member. CSD requires a click on name to get to contact info to help prevent phishing.
  • Review requirements for SCC open meeting requirements; no SCC meeting may be a closed meeting.
• Review school data that may have come in at end-of-year or over summer, previous year’s plans and current year’s plans\

• Pre-meeting (at least one week in advance) checklist:
• Notice meeting time/date/place on school home page/calendar
• Post agenda
• Draft minutes from last meeting
• Post-meeting checklist:
  • Update minutes to approved and add any information shared during this month’s meeting.

• Attend district SCC training:
  • SCC 101 online at https://www.canyonsdistrict.org/scc/training/ for those new to serving on the SCCs
  • SCC Training will be held yearly in the district office. This is for all SCC members, including those who watch SCC101.
• Meeting:
  • Review last year’s LAND Trust plan, whether goals were met, how money was spent. May write preliminary final report.
  • Review current year’s plans: LAND Trust, TSSP, Safe Walking Routes, Positive Behavior Plan, School Safety and Digital Citizenship
  • Get a report on any school educational data that may have come in to inform this year’s LAND Trust Plan implementation. Review expenditures for LAND Trust plan.
  • Receive School Safety report and Digital Citizenship report from district and begin discussion
  • Begin writing School Safety Plan, Digital Citizenship and Safe Walking Routes (only elementary and middle) plans = Due November 1
• Update website (guidelines in August/September) everytime you meet

State deadlines: 

• Before October 20th deadline:
  • Submit membership form submitted on School LAND Trust website; members & contact information updated on school website;
  • Assure meeting schedule for the year is on school website.
  • Assure you are also adding your meetings in some other form of notice that is visible to the public (school calendar, front page of website…).
  • Submit Principal Assurance on the School LAND Trust website

• Review current year’s LAND Trust plan, data, expenditures, and review if spending is on course or if amendments are necessary
• Finalize School Safety Report, Digital Citizenship Report and Safe Walking Routes reports – these are due November 1.
• Update school website with current agenda/minutes/information from meeting.
• Web updates (as listed in August/September header)
• Office of Public Engagement performs first compliance audit on websites.

• Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
• Pre-meeting and post-meeting website and notice checklists.

• Review current year’s LAND Trust plan, data and expenditures and review if on course or if amendments are necessary.
• Pre-meeting and post-meeting website and notice checklists.

• Begin writing TSSP and LAND Trust plans for next school year.
  • TSSP will be worked on by school and goals/direction shared with SCC for input.
  • SCC will write and develop LAND Trust plan to address one or more academic goals from TSSP.
• Final report for previous year’s plan due to be submitted by principal to School Performance by end of January.
• Assure SCC roster on website and state site is accurate, update susan.burns@canyonsdistrict.org and susan.edwards@canyonsdistrict.org with any changes.
• Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary.
• Amendments, if it requires a change in purchasing, need to be submitted no later than March. All purchasing for this fiscal year need to happen prior to end of March.
• Pre-meeting and post-meeting website updates.

• March 1: Board of Education receives a report on prior year school plan implementation – Alice Meridith, School Performance Director.
• Review current year’s LAND Trust plan, data, expenditures, and review if on course or if amendments are necessary. Submit necessary amendments.
• Pre-meeting and post-meeting website updates.
• Finalize development of TSSP and LAND Trust Plan; may submit as soon as approved and you have the signature page. DUE; April 9.
• Review Positive Behavior Plan; prepare to submit.
• Signature page confirmed and signed at meeting where approval is passed.

• TSSP, Land Trust and Positive Behavior plan submitted to district no later
  than Tuesday, April 9. Signed signature page accompanies plans.
• LAND Trust plans reviewed by School Performance, any necessary changes
  conveyed to SCC and then submitted to Board of Education
• SCC discuss elections, open seats; especially if SCC holds a spring election.
• IF SCC holds spring election, advertise open seats and how/when election
  is to happen; conduct spring elections.
• Review current year’s LAND Trust plan, data and expenditures and review if
  on course or if amendments are necessary.
• Pre-meeting and post-meeting website updates
• Be prepared to meet and update your plan(s), if needed.

• Review School Safety Report action items. Principal completes School
  Safety report follow up report on CSD Dashboard.
• Board of Education reviews and approves TSSP & LAND Trust plans and
  submit to USBE (May 7 Board of Education meeting).
• Assure that the current year’s LAND Trust funds and TSSA funds were spent according to current year’s plans. Determine if your current year’s plan made a difference in the area of your goals (discussion using data).
• School SCC publicize your year’s work and plan successes to school community and Legislators. Announce when fall elections will be held.
• Be prepared to meet and update your plan(s), if needed.

• Distribution of LAND Trust and TSSA funds for all schools with approved plans.
• Determine number of open seats if fall election. Plan dates to advertise open seats at least 10 days before names are due to be submitted.
• Plan for election in August.