Schools are encouraged to adopt bylaws. A school would do this to clarify certain areas that go beyond basic Rules or Order & Procedure and may be used in conjunction with these Rules or may be in place of the Rules.

Bylaws Suggested Outline:

(for suggestion purposes only, the SCC should decide what they wish to include):

• Official name of organization
• A reference to the governing laws for SCCs:
  • Utah Code
  • Utah State Board of Education Rule
  • Canyons Board of Education Policy
• Standing Rules – this is the section that would replace the Rules of Order & Procedure
  • Elections
    • Set total number of available seats
  • Attendance
  • How meetings will run/Robert’s Rules
  • Define a quorum
  • Expected meeting schedule for the year
  • Roles:
    • chair and vice chair
    • Other
      • Secretary
      • Counselor
      • Others: ex-officio which would be non-voting
  • May not close meetings
  • How to establish sub-committees and the guidelines they function under
  • Guests and how they would bring topics of concern to the SCC
  • Agendas
• Membership:
• Follow law and then add a maximum. If no maximum added then everyone who wishes may serve on the SCC.
• Attendance expectations
• Replacing a member
• Term of Chair (if desired, if not term would be yearly)
• Election:
• Many have chosen to include alternates, which will be appointed if a vacancy becomes available.
• Should attendance for alternates be included?
• Conflicts of interest

• • Recodification
  • Open meetings law
  • Canyons policy vs state law and rule
• Standing Rules (in place of rules of order and procedure)
  • Elections
    • Set total number of available seats
  • Attendance
  • How meetings will run
  • Define a quorum
  • Meeting schedule
  • Roles:
    • Chair and Vice-chair
    • Others; elected or ex-officio
  • May not close meetings
  • Subcommittees
  • Roberts Rules
  • Guests/agendas/how to address the SCC
• Date SCC last amended
• In bylaws, if not already:
  • 1 week prior to a meeting, must post on website

• • • A notice of the meeting, time, and place;
    • An agenda for the meeting; and
    • The minutes of the previous meeting (this one is not in many of the bylaws
• Date SCC last amended