To provide families with support to engage when there are language barriers, the following procedures are in place:

1. The Director and Program Administrator in the Department of Federal and State Programs will review the policy annually and determine needs for implementation and training.
   1. Communication to applicable stakeholders will occur as needed following the review.
2. Determination of Primary Language
   1. Parents or guardians will annually identify the primary language for school to home communication on the HLS during registration.
   2. If any language besides English is noted on the HLS, the parent will be notified of rights for assistance to communicate with the school/District within 30 days of enrollment.
3. Language Access Plan
   1. Using the information from the HLS, the District and Schools will provide parents or guardians information regarding free translation or interpretation services including but not to:
      1. Contact information for translation and interpretation service;
      2. Instructions on the District website for translation and how to access interpretation services;
      3. Interpretation services to parents and students who require such services in order to communicate with the LEA regarding information about their child’s education or well-being.
         1. Interpretation services can be provided at the site location, virtually, or over the phone.
   2. School based personnel will receive an annual review of this policy including the available translation and interpretation services.
4. The recommended qualifications of a Translator or Interpreter may include but is not limited to the following:
   1. Interpreter or translator certification; and
   2. Education-specific experience to provide services outlined below.
5. District translation and interpretation services shall be provided for, when appropriate and reasonable, including but not limited to:
   1. school or district activities;
   2. impromptu and scheduled office visits or phone calls;
   3. registration or enrollment materials, including home language surveys;
   4. documents regarding immunization requirements;
   5. English learning program entrance and exit notifications;
   6. the 504 and IEP process;
   7. student educational and occupational planning processes;
   8. fee waiver processes;
   9. student disciplinary policies, procedures and meetings;
   10. grievance procedures and notices of rights and nondiscrimination;
   11. retention or acceleration meetings;
   12. grade level placement meetings; and
   13. other interactions between the parents of a student learning English and educational staff.
6. District translation and interpretation services may be provided for, when appropriate and reasonable, but not limited to:
   1. assignments and accompanying materials;
   2. report cards or other progress reports;
   3. requests for parent permission;
   4. any other guidance to improve instruction and assistance by teachers, counselors, and administrators to a student learning English and the student’s parent or guardian and family; 
   5. school community councils; and
   6. school board meetings.
7. Centrally Produced Critical Communications
   1. The District shall identify communications to guardians containing critical information regarding their child’s education, including, but not limited to:
      1. registration; 
      2. applications, permits, and selection;
      3. standards and performance (e.g., standard text on report cards);
      4. conduct; 
      5. safety and discipline;
      6. special education and related services;
      7. transfers and discharges; and 
      8. emergency notifications.
   2. Translation of centrally produced critical communication will be done in a timely manner, in the top five languages identified by the District.
   3. The departments responsible for the critical communication will make such translations available to the schools.
   4. Student specific critical information will be provided in the covered language for the following, but not limited to, a student’s:
      1. health;
      2. safety;
      3. legal or disciplinary matters; and
      4. entitlement to public education or placement in any special education, English language learner, or non-standard academic program.