POLICY NUMBER:
100.06
ADOPTED:
10.17.2023
Board Policy
1. The Board of Education encourages open, honest, and transparent communication with all constituents, and values public engagement and input from our students, parents, employees, and other patrons of the District.
2. The Board of Education provides opportunity to receive communication by verbal or written means as part of a public board meeting in the public comment portion of a Board Business Meeting, or alternatively, the Board or an individual Board member may receive written or electronic communication issued directly to the Board of Education, the Board’s secretary, or through the District Communication Department.
3. The Board of Education acknowledges that as a public government entity all
communications received by the Board or individual Board members whether in written and/or electronic format are subject to the Government Records Access and Management Act (GRAMA) and may be subject to public disclosure. (See Policy 300.02–Access to Public Records and Retention).
4. The Board of Education reaffirms the District’s commitment to fostering an environment of open and respectful communication with the Board of Education, where individual voices are heard and valued.
5. The Board of Education authorizes the District Administration to establish administrative regulations consistent with this policy.
ADMINISTRATIVE REGULATION:
100.06-1
APPROVED:
10.17.2023
Public Comment in Board Business Meeting – 100.06-1
Board Business Meeting:
- The Board shall allow for a reasonable opportunity for the public to provide verbal and written comments.
- The Board may limit public verbal and written comments to topics that are germane to the authority of the Board;
- Public verbal and written comments is limited to residents, students, parents of current students, and current employees of the District, except with prior approval of Board Leadership. For additional procedures related to public participation and patron comments, please see the following link on the District’s website – Public Participation.
ADMINISTRATIVE REGULATION:
100.06-2
APPROVED:
10.17.2023
Protections for Communications with the Board of Education – 100.06-2
1. Individuals communicating with the Board of Education are shielded from any form of retaliation, intimidation, or adverse action that might arise as a consequence of their communication. This protection extends to potential retaliation from any party within the school district. Individuals who believe they may have been subjected to retaliation or negative consequences as a result of communicating with the Board of Education, may contact the District’s Compliance Officer:
Jeffrey Christensen
9361 South 300 East
Sandy UT, 84070
801.826.5061
jeffrey.christensen@canyonsdistrict.org
Following an investigation for retaliation or negative consequences as a result of communicating with the Board of Education, the District Compliance Officer will report findings to the Board of Education in closed session, pursuant to the Open and Public Meetings Act (See, Utah Code 52-4-102, et seq).
2. Communication with the Board of Education should be civil and factual regarding school district matters. Communications deemed to be intentionally misleading, false, defamatory, or offensive may not fall under the protections offered by this policy.
3. Violations of this policy, such as retaliation or intimidation, may result in disciplinary actions in accordance with existing district policies and procedures.
Forms
None
Document History
This online presentation is an electronic representation of the Canyons School District’s currently adopted policy manual. It does not reflect updating activities in progress. The official, authoritative manual is available for inspection in the office of the Superintendent located at 9361 South 300 East Sandy, UT 84070.
