In order to fulfill its statutory responsibilities, the Board of Education will regularly conduct the following meetings:

1. Board Business Meeting:
   1. Meeting: a gathering of a public body (i.e., the Board), with a quorum present, that is convened by an individual with the authority to convene the Board for the express purpose of acting as a Board to:
      1. receive public comment about a relevant matter; 
      2. deliberate about a relevant matter; or 
      3. take action upon a relevant matter.
   2. Relevant matter:  means a matter that is within the scope of the authority of the Board.  
   3. Official action by the Board on District policy and oversight issues via vote (A quorum (4 members) must be present for a vote to be taken by the Board)
      1.  Proxy voting of Board Members is not allowed.
   4. Discussion of issues that come before the Board for official action
   5. Receive reports from the staff on District implementation of programs and management of policies
   6. Receive Board member’s reports on committee assignments and issues
   7. The Board shall allow for a reasonable opportunity for the public to provide verbal and written comments.
      1.  The Board may limit public verbal and written comments to topics that are relevant to the authority of the Board;
      2. Public verbal and written comments are limited to residents, students, parents of current students, and current employees of the District, except with prior approval of Board Leadership.
   8. As required by statute, public comment will be taken for a budget hearing, truth in taxation hearing, and Board member compensation adjustments
2. Board Study Session:
   1. Study current Board issues, programs, and proposals
   2. Inform and educate the Board and public on Superintendent/Staff ‘working’ recommendations on proposed programs and ongoing issues
   3. Professional Development for Board members
   4. While the public is welcome at a Board Study session, public comment is generally not taken
3. Closed Session:
   1. Discussion of the character, professional competence, or physical or mental health of an individual
   2. Strategy sessions to discuss collective bargaining or pending or imminent litigation
   3. Strategy sessions to discuss the purchase, exchange, sale, or lease of real property
   4. Discussion regarding deployment of security personnel, devices, or systems
   5. Investigative proceedings regarding allegations of criminal misconduct
4. Board meetings are conducted using basic parliamentary procedures.
   1. All motions require a second and may be amended prior to vote
   2. Only one (1) main motion can be active at a time
   3. The Board President runs the meeting, introducing the item, recognizing speakers, repeating the motion before the vote, summarizing the vote
   4. The Board President can make motions, second motions, and vote on all motions
   5. If there is a challenge by any Board member in a meeting as to the procedures being followed, it will be resolved by reference to Robert’s Rules of Order Newly Revised (11th edition) unless the rules are suspended by a vote of two-thirds of the members present
5. Construction of the Board Meeting Agenda:
   The Board shall prepare an agenda for all regular and special Board meetings and ensure that copies are distributed as required by the Open and Public Meetings Act. In preparing the agenda, the following procedures will be followed:
   1. Board members, the Superintendent and the Business Administrator may formally request an item to be placed on the agenda by notifying Board Leadership by email. For an item to be placed on the meeting agenda in a timely manner, at least three Board Members should request it. Four or more Board members may request an item to be added to the next meeting agenda.
   2. The Board Leadership will review all items submitted for the agenda with the Superintendent. A draft of the agenda will be sent to Board members, the Superintendent, and the Business Administrator prior to being publicly posted. Support information for the agenda items shall be provided to Board members prior to the meeting. A Board member may request that an item be moved from the consent agenda to allow for a discussion by the Board on the item before a vote by the Board.
6. Electronic Meetings:
   1. The Board authorizes its meetings to be held by electronic means when necessary to facilitate Board member participation in Board meetings when physical presence is not possible, as permitted pursuant to Utah Code §52-4-207.
   2. Definitions:
      1. Anchor location: the physical location where the Board conducting an electronic meeting under 52-4-207 normally conducts meetings of the Board; or a location that is reasonably as accessible to the public as the physical location where the Board normally conducts meetings.
      2. Electronic meeting:  means a meeting that some or all of the public body members attend through an electronic video, audio, or both video and audio connection, as provided in Utah Code 52-4-207.
      3. Electronic notice: email or phone text.
      4. Participate: members of the public are able to communicate with Board members in the meeting, such that each Board member can hear or see the communication.
   3. An electronic Board meeting may be held upon a request of a member of the Board and approval of Board Leadership. The request must be made at least three (3) days prior to the scheduled Board meeting so arrangements can be made for the electronic meeting. 
   4. Board Leadership shall make reasonable efforts to give notice of the electronic meeting to all other Board members at least twenty-four (24) hours prior to the meeting, including a description of the electronic connection.
   5. Public notice of an electronic meeting:
      1. In addition to providing and posting notices required for other Board meetings, the Board shall provide at least twenty-four (24) hours advance written or electronic notice of an electronic meeting.
      2. The Board shall also post written notice of the electronic meeting at the anchor location at least twenty-four (24) hours prior to the electronic meeting.  Notices shall specify the anchor location of the meeting.
   6. Public access to electronic meetings:
      1. Space and facilities shall be provided at the anchor location of an electronic meeting to permit members of the public to attend and monitor the electronic meeting (except those portions of such a meeting which have been properly closed to the public by the Board). If the Board meeting is one at which comments from the public will be accepted, then the space and facilities shall also permit members of the public to participate in the electronic meeting.  
   7. A Board member’s presence at a meeting by electronic means (voice and/or video) shall be announced at the meeting and noted in the minutes.
      1.  A remote Board member attending by voice and/or video is included in calculating a quorum.
   8. Participation by electronic means of less than a majority of Board members at a regularly scheduled public Board meeting does not constitute an electronic meeting.