On Sept. 1, 2014, the Utah State Board of Education addressed food sales on school campus in Rule R277-719, Standards for Selling Foods Outside of the Reimbursable Meals in Schools. This highlights LEA responsibilities, specifically with section R277-719-5, Fundraising Using Food/Beverages.

School principals shall maintain records of all food and beverage sales and fund-raisers that are sold to students at the school level. Principals will need to keep and provide documentation regarding foods and beverages sold on school campus outside of school food service during the defined school day (e.g. vending machines, school stores, and fundraisers). Acceptable documentation may include product specifications or manufacturer statements, standardized recipes, Smart Snack Calculator print outs or other documentation to support classification of non-exempted and exempted food and beverage sales. After collecting the necessary documentation, principals will send a copy to the Nutrition Services Department. Nutrition Services will centrally maintain all documentation for future Child Nutrition Administrative Reviews.

At the principal’s discretion, schools may hold specifically exempted fundraisers no more than three times per year, with each fundraiser lasting no longer than five consecutive school days.  CTE programs may submit a written fundraiser request to the USOE Child Nutrition Program Director in addition to the three allowed exempted fundraisers in R277-519-5C. Templates are included with this memo to provide assistance in documenting, both exempted, non-exempted and CTE-exempted fundraisers at the district/school level.

Compliance with the USDA Smart Snack and USOE Board Rule will be monitored by the USOE Child Nutrition Program Staff during the Child Nutrition Administrative Review.

Below are templates to use in documenting foods and beverages sold in schools including a completed sample copy.